Executive Assistant (Amsterdam, NL)

Who We Are:

We believe in a future where daily transportation is emission-free and sustained by smart charging infrastructure. That’s why we’ve made it our goal to accelerate the adoption of electric mobility by bringing the most accessible and scalable charging solutions to the world. However, the transition from gas to electric cars will change a great deal of what we know about transportation. We’re going to need EV charging infrastructure that is accessible, reliable, and future-proof. Team Operations at EVBox is focused on streamlining the production and delivery process, and anticipating product improvements to help achieve a zero-emission future.

Who We’re Looking For:

As the Executive Assistant, you will provide day to day high level administrative & secretarial assistance to CEO & senior management, anticipate the needs of CEO and effectively resolve admin and operational issues before they even arise.

Role and Responsibilities:

Administrative and Secretarial Support

• Organizing and maintaining diaries and making appointments for CEO and general management team (GMT)
• Dealing with incoming email, telephone, and post for CEO
• Producing documents, briefing papers, reports and presentations for GMT members
• Organize agenda, minutes, and reports for key management meetings
• Creation and proofreading of documentation, including presentation materials, proposals, and general correspondence for GMT members
• Managing databases and filing systems, file and retrieve confidential corporate documents, records, and reports, circulating when necessary
• Proactively managing extensive calendars and expenses

Travel Management GMT and Board

• Organize complex, multi-stop, international travel arrangements with detailed itineraries for GMT members
• End-to-end coordination of internal/external meetings and conferences i.e. booking of meeting rooms, managing logistics of visitors etc. for GMT members
• Coordinate GMT meetings
• Coordinate and manage Board meetings and related travel arrangements

Requirements

Qualification/Experience

• Bachelor’s degree
• MBO / HBO level
• English Proficiency, a second language such as Dutch or French is considered a plus
• 2-5 years of experience in a similar position

Skills

• Pragmatic
• Problem solving and hands-on
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Flexibility with 24/7 mentality in case of emergency
• Extremely good with confidential information

Tech – savvy with a heart for clean-tech Ideally previous experience in fast-growing scale-up
Do you see yourself as truly passionate about the EV industry? Do you show affinity with renewable technologies and products? Then we might be looking for you! Our growth and success are driven by the passion and dedication of everyone here in the EVBox family.