Parking and Fleet Administration Manager (Park City, US)

Park City Municipal Corporation

Job Summary

Under general direction from the Transit & Public Works Director and as a member of the work team including the Parking Enforcement Operations Supervisor & Fleet Operations Team Leaders is responsible for the overall management, planning and performance of Park City’s Parking and Fleet Services Departments. Responsible for their specific job duties while maintaining a support role to the other Team Leaders to assure overall department objectives are achieved.

Examples Of Typical Job Duties

Under the guidance of the Transit & Public Works Director is responsible for the preparation and administration of an annual operating budget of $700,000, annual revenues of $900,000, and capital budget of $200,000 for Parking Services, coupled with the administration of annual operating budget of $2.3 million and annual capital budget of approximately $600,000 for Fleet Services. Includes all aspects of the day to day operation and exercising direct supervision over personnel, financial and project management of the City’s parking program including garages, surface lots and residential parking areas along with the Fleet Services Department including mechanics, garages and equipment, and procurement to assure both overall department objectives are achieved. Responsible for five (5) direct reports.

Parking Administration

  • Oversees and implements major capital maintenance projects for City parking structures, the parking enforcement program, fiscal management of parking revenues, implements and manages complex technology solutions to parking management, maintenance and administration of several databases, meter payments processing, and parking software.
  • Prepares requests for proposals for parking management services and studies, coordinates selection process and works with selected consultants to create the scope of work and contract to achieve the desired goals.
  • Works closely with Special Events staff to ensure communication and collaboration of parking resources and enforcement is effective and seamless in regards to the public perception of the special event.
  • Works and communicates closely with Police, Special Events, and Engineering to manage special use permits for parking.
  • Responsible for ensuring customer service standards are maintained in parking operations for all customers. Supervise front desk staff ensuring adherence to parking policies and City cash handling policies. Responsible for procurement and maintenance of all parking related equipment (e.g., meters, signage, and hand held data devices). Oversees violation adjudication program and adjudication officer. Develop vehicle and equipment procurements for parking and provides recommendations and analysis to City Council to facilitate policy governance on parking related issues.

Fleet Administration

  • Management and maintenance of the City vehicle replacement schedule, including serving as chair of the Fleet Replacement Committee. Creates and oversees a vehicle procurement program that includes the following elements; procurement policy guidelines, procurement schedule including time sensitive milestones to ensure equipment with long lead times is ordered early on, vehicle request and needs checklist complete with deadline for submission, procurement forms, and any other items that will ensure a high level of communication between Fleet Administration and Fleet’s Internal customers.
  • Manage multiple complex fleet procurements, while assuring adherence to Park City’s purchasing policy.
  • Specification development and procurement of new and replacement equipment such as vehicles and operational equipment. 
  • Responsible to ensure customer service standards are maintained in Fleet operations for internal and external customers. Maintenance and administration of fleet maintenance software, assuring its proper utilization.
  • Oversees fuel system including; Maintenance of the fuel island, equipment, and software program, monthly fuel billing and repairs by department reports, environmental and spill containment and reporting as Utah Underground Storage Tank Class A and B operator of the City fueling station.

Additional Duties

  • Cash management including pay parking collections and P-Cards.
  • Responsible for planning, implementation and management of special event parking programs.
  • Ensure all City and departmental safety policies and procedures are adhered to in day-to-day operations.
  • Work with city staff to develop and maintain Comprehensive Emergency Management Plan (CEMP) for the City based upon National Incident Management System (NIMS) standards
  • Serves as acting Public Works On-call Manager in rotation for response to emergencies after hours.
  • Responds to emergency fuel incidents as a certified Utah Underground Storage Class A/B operator for Public Works fueling site.
  • Other duties as assigned or directed.

Knowledge, Skills, And Abilities

  • Ability to write and interpret equipment specifications.
  • Ability to perform well under pressure when dealing with personnel, department customers and the public within a busy environment.
  • Strong working knowledge of parking enforcement equipment and procedures.
  • Knowledge of the State and Federal laws and Regulations governing the transportation of passengers and required vehicle maintenance and safety checks.
  • Ability to prepare Council agenda reports and to communicate effectively in writing and verbally for presentation purposes.
  • Ability to develop effective working relationships with the Transit & Public Works Director, Fleet Operations Team Leaders, Transit Team, Fleet Services Customers and the public through maintaining a professional attitude.
  • Knowledge of parking structure engineering and maintenance.
  • Ability to diagnose
  • Strong working knowledge of automotive\diesel fueling site regulations, operations and maintenance,
  • Ability to analyze facts and exercise sound judgment in decision-making.
  • Ability to communicate effectively in a timely manner, both orally and in writing, and in public speaking before various sized groups and media interaction.
  • Ability to work collaboratively in a self-managed team environment
  • Ability to follow oral and written instructions
  • Ability to obtain City National Incident Management System Certification

Education and/or Experience

Required:

  • Bachelor’s degree from an accredited program in a related field.
  • Valid Class B, Utah Commercial Driver’s License with air brake and passenger endorsements.
  • 5 years of supervisory experience in the parking industry.
  • Proficient in the use of computer systems to enter and retrieve information
  • Utah Underground Storage Tank (UST) Class A certification
  • 5 years of supervisory experience in Fleet Management and Procurement

Preferred:

  • Knowledge of automotive and diesel operations and maintenance procedures

Physical Demands

  • While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear. 
  • The employee is occasionally required to use hands to finger, handle or operate objects, controls, or tools. 
  • Must be able to reach with hands and arms and balance.
  • The employee must occasionally lift and/or move more than 20 pounds.   
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

  • Work is performed primarily in a climate controlled office setting.  May involved extended periods of sitting, typing on a keyboard, and using a telephone among other office equipment including copier, fax, etc.
  • Periodic exposure to stressful situations
  • May require small amounts of travel to and from meetings, trainings, and conferences.
  • The noise level in the work environment is usually low.
  • Occasional non-traditional working hours which may include evening and weekends.

The physical demands and work environments described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Accommodations will be examined on a case-by-case basis.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required by personnel so classified.

Apply for this job
Contact
Park City Municipal Corporation
End date
Friday, August 31, 2018 12:00 PM
From
Park City Municipal Corporation
Website
www.parkcity.org/
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