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Administrative Assistant (Indianapolis, US)

T2 Systems

About T2 Systems

T2 Systems is the largest parking, mobility, and transportation provider in North America, with more than 25 years in the parking management industry and currently serving thousands of parking professionals. We integrate the best people, processes, and technology to provide powerful, high performance, and secure parking solutions. T2 Systems is headquartered in Indianapolis, Indiana with its Canadian office located in Burnaby, BC.

We didn’t become an industry leader by chance – we push the envelope to provide more innovative and advanced solutions for our customers. Which wouldn’t be possible without employees who strive for success, work together, and are hungry to learn, grow, and lead.

If you are looking for a new opportunity, we invite you to apply and talk about the possibilities of starting a rewarding new chapter of your career!

Job Summary

This position is located in our Indianapolis office and provides admin support to the CEO, core leaders & corporate office teams and is responsible for facilities & office management.

Essential Responsibilities

  • Calendar Management / Travel Coordination / Inbound Calls: Schedule appointments, manage calendar for CEO; coordinate calendar for BOD meetings; coordinate travel as requested; manage inbound office calls.
  • Facility & Office Management: Manage and maintain the office including equipment & facility maintenance, office/kitchen supplies & furniture.
  • Event Planning: Proactively plan, organize and execute events and activities, including facility preparation (meeting room set up/clean up), AV assistance, and food & beverage procurement.
  • Internal Administrative Support: Assist with processing invoices, budgets, expense reports, material creation and copies.
  • Ad Hoc Projects / Activities: Provide administrative assistance to departments as requested.

Education and Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Associate degree required, Bachelor’s degree in related field preferred.
  • Three to five years of experience in an administrative role.
  • Intermediate to advanced competency in Microsoft Office Suite & other business software.

Knowledge, Skills and Abilities

  • Excellent technical & organizational skills.
  • Excellent verbal & written communication skills with the ability to interact with all levels in the organization.
  • Proven experience in providing excellent customer service (internal and external) and working with confidential information.
  • Ability to work independently.
  • Ability to prioritize tasks and tactfully negotiate priority with end users.
  • Ability to work under deadline pressure and extra hours if needed in a fast-paced, rapidly changing / ambiguous environment.

Work @ T2 Systems

  • Health & Wellness: We offer competitive medical, dental, and vision coverage, health spending accounts, and health and wellness education sessions. Because your well-being is important to us.
  • Retirement Plans: As a forward-thinking company, we see the value in planning for the future. So we help you plan for yours with 401(k) (US) and RRSP (Canada) plans with employer match.
  • Work-Life Balance: We understand that burnout is real and that work-life balance is important. Which is why we offer 3 weeks paid vacation upon starting, as well as flexibility to work remotely.
  • Events & Activities: Part of having a good work-life balance is having fun, which we love to do! Whether it’s a party, a potluck, or a game of ping pong or foosball, we know how to have a good time.
  • Snacks & Drinks: Working smart works up an appetite, and we’ve got you covered. Our offices are fully stocked with snacks, fresh fruit, coffee, tea, soda, and beer on tap.
  • Open Communication: In addition to having regular “state of the company” updates, our leadership team’s doors are always open – including our CEO – because winning as a team starts at the top.
  • Amazing people to work with!

We invite all qualified candidates to apply. Please note, you must be eligible to work in the USA to be considered for this role. We thank everyone for their interest; however, only successful applicants will be contacted.

T2 values diversity and is committed to building a workforce comprised of individuals with different backgrounds, experiences, and identities. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at T2, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law. We strive to create an inclusive culture that empowers individuals to thrive, try new things, and grow together as one T2.

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