The A/P – A/R Associate supports the day-to-day accounting activities of the Company, its month-end processes, year-end audit process, and various special projects that may arise. This position contributes to the financial integrity, accuracy and timely recording, posting, and reporting of the Company’s financial transactions.
Essential Position Functions
Acts as Finance and Accounting’s first point of contact for outside customer inquiries.
Fulfills customer requests for invoice copies and account information.
Records, applies, and posts daily checks, ACH, NSF’s, Credit Card Payments via PayPal/Moneris into ERP to balance cash account. Includes preparing deposit tickets when necessary.
Maintains and updates secure system to allow customers to pay via credit card.
Assists when necessary in reconciling and invoicing customers and sponsors for annual Connect event.
Assists in answering main T2 phone line as second tier on incoming calls during business hours.
Balances and reconciles approved expense reports as they are submitted and received for accuracy and completeness. Notifies manager and employee of any discrepancies and follows up until corrected.
Processes and posts completed and approved expense reports by reviewing copies of expense reports with expense receipts as they are received from employees.
Reviews bank activity to record bank fees and credit card fees in addition to identifying and researching any outstanding items.
May assist in preparing customer invoices to be mailed out when necessary.
Files vendor invoices, expense reports, and journal entries maintained in the Finance Department.
Records vendor invoices in a timely manner and ensures accuracy in financial coding and due dates in addition to verifying approval when required by management.
Prepares vendor payments and employee reimbursements for Controller weekly by matching remittance detail with the printed checks. Once signed, prepares payments for distribution via mail and files supporting documents.
Responds to internal and external customer questions and requests appropriately and timely.
Makes weekly collection calls.
Communicates with co-workers and management in a courteous and professional manner.
Confirms with and abides by all regulations, policies, work procedures, and instructions.
Demonstrates knowledge of and supporting T2’s mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
Non-Essential Position Functions
Provides support to Controller and/or Vice President of Finance & Accounting and Chief Financial Officer’s special projects, including, but not limited to annual independent audit as needed.
Other duties as assigned.
None at this time.
Education and Qualifications
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Either a two (2) year Associate’s degree in accounting with at least two (2) years of professional accounting experience; or 3-5 years of professional experience in accounting; or a combination of experience and education.
Proficiency in Microsoft Excel including workbook organization, worksheet design, worksheet linking / referencing; and formula creation and efficient usage.
Basic level of proficiency in Microsoft Word.
Knowledge, Skills, and Abilities
Knowledge of various operating systems, software products (e.g. word processors, spreadsheet programs, etc) is required and can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
Knowledge of electronic and hard copy file maintenance, back-up, and organization.
Must have excellent organizational skills.
Ability to work independently.
Ability to read and interpret documents such as manuals and instructions.
Ability to write routine reports and correspondence.
Ability to speak effectively before customers and staff.
Ability to calculate and apply mathematical concepts.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables.
Ability to prioritize tasks and tactfully negotiate priority with end users.
Ability to work under deadline pressure and extra hours if needed.