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Bid Administrator (Uxbridge, UK)

APCOA Parking UK

About The Role

To provide comprehensive administrative support to Bid Management, enabling them to focus on the more complex aspects of managing tender responses. This will increase the number of bid opportunities that can be managed at any given time.

What you’ll do

  • Maintain and check ‘Tracker’ system, for OJEC notices and information on potential tenders
  • Forward relevant information to Bid Manager and distribute to General Managers, as necessary.
  • Log all On-Street tenders on Bid Register
  • Send Expression of Interest letters to potential clients
  • Complete and despatch Pre-Qualification Questionnaires
  • Produce mapping information for tender responses
  • Create bid templates, as required
  • Assist Bid Manager in the formatting, printing, binding and despatch of proposals
  • Monitor content and credibility of information in Bid Library
  • Set up and maintain, bid filing system
  • Maintain stock control of all bid materials / stationery
  • Pre and Post Tender presentations
  • On-Street photos for tenders, as required (and where this activity does not conflict with tender response deadlines)
  • Re-branding support
  • Provide advice on Microsoft Word, as required

What You'll Bring:

  • At least 5 years experience in a Bid / Project Office environment, in an administrative / organisational role
  • Fully computer literate, with good keyboard skills
  • Knowledge of Microsoft Word to Advanced level & Intermediate level on other Microsoft Office applications
  • Ability to work under pressure and able to work to tight deadlines
  • Must be flexible and able to adapt to the changing needs of the business.
  • Excellent written and verbal communication
  • Excellent planning & organising skills
  • Interpersonal skills
  • Good team worker
  • Self motivated and able to use initiative
  • Attention to detail

What we’ll offer you

  • Full Time Hours
  • £25,000 per annum
  • Training and Development
  • Pension
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