To provide comprehensive administrative support to Bid Management, enabling them to focus on the more complex aspects of managing tender responses. This will increase the number of bid opportunities that can be managed at any given time.
What you’ll do
Maintain and check ‘Tracker’ system, for OJEC notices and information on potential tenders
Forward relevant information to Bid Manager and distribute to General Managers, as necessary.
Log all On-Street tenders on Bid Register
Send Expression of Interest letters to potential clients
Complete and despatch Pre-Qualification Questionnaires
Produce mapping information for tender responses
Create bid templates, as required
Assist Bid Manager in the formatting, printing, binding and despatch of proposals
Monitor content and credibility of information in Bid Library
Set up and maintain, bid filing system
Maintain stock control of all bid materials / stationery
Pre and Post Tender presentations
On-Street photos for tenders, as required (and where this activity does not conflict with tender response deadlines)
Provide advice on Microsoft Word, as required
What You'll Bring:
At least 5 years experience in a Bid / Project Office environment, in an administrative / organisational role
Fully computer literate, with good keyboard skills
Knowledge of Microsoft Word to Advanced level & Intermediate level on other Microsoft Office applications
Ability to work under pressure and able to work to tight deadlines
Must be flexible and able to adapt to the changing needs of the business.