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Administrative Assistant (Ohio, US)

LAZ

Description

Want to hear something crazy? Cars only spend 5% of their time driving. Where do they spend the other 95%? PARKED!

LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. When it comes to parking, we’re the experts!

We are also a PEOPLE FIRST company. We often say “parking is our industry but people are our passion.” Our mission is to “create opportunities for our employees and value for our clients”. If you’re looking to join a growing company led by passionate people committed to being the best – contact us today!

The Spirit of the Position

The Administrative Assistant greets and creates a welcoming atmosphere for our employees, customers, and clients by proving excellent service, while ensuring that all front-desk responsibilities are completed accurately and in a timely manner.

Principal Job Duties

  • Administer key management system including, adding/removing users, managing permissions, triage system errors, and auditing key access monthly.
  • Arrange for food and beverage purchase and delivery (lunch, meeting snacks, long event days, etc.), participate in the planning and execution of events and gatherings.
  • Coordinate with office space security to request, track, audit, and remove employee keycard access for the exterior doors of the office building.
  • Coordinate with janitorial service providers (rug replacement/sanitary supply, cleaning companies, etc.) to ensure an adequate inventory of supplies; and to schedule, oversee, and quality control janitorial duties completed within the office space.
  • Ensure the office environment is kept orderly, including common areas, conference rooms, hallways, and storerooms.
  • Greet and welcome guests as they arrive at the office (e.g., getting visitors settled in a conference room, offering a beverage). Provide general support to visitors, including basic and accurate information in-person and via phone or email.
  • Manage Associate General Manger, Director of Operations, and Senior Manager of Operations schedules, calendars, and appointments as required.
  • Manage relationship for multifunction scanner, printer, fax, and copier vendor; scheduling, overseeing, and quality control checking of preventive maintenance services and arranging for ad hoc repairs.
  • Manage relationship with HVAC contractor; scheduling preventative maintenance and contacting the vendor when ad hoc needs arise. Ensure the office space remains a comfortable temperature by adjusting the HVAC control system as necessary.
  • Oversee the production, distribution, and tracking of identification badges.
  • Prepare meeting agendas, record and distribute meeting minutes, and track action items.
  • Receive, sort, and distribute daily mail and deliveries.
  • Responsible for the reviewing (and when necessary, seeking approval), ordering, tracking, and distribution of office supplies. Monitor inventoried office supplies on a regular basis and reorder when necessary to ensure office functions continue smoothly.
  • Stock the administrative snack panty, refrigerator, and coffee station with snacks, drinks, and supplies. Inventory supplies on a regular basis and order when necessary to ensure the refreshment areas are always stocked.
  • Assist with data entry.
  • Other related duties as assigned.

Requirements

Education

High school diploma or GED required.

Experience

  • Strong customer service experience.
  • Data entry experience is preferred but not required.
  • Knowledge of Microsoft Office applications, including Excel, Word, Power Point, and Outlook.
  • Skills
  • Ability to communicate professionally and effectively.
  • Excellent writing skills
  • Strong organizational skills
  • Excellent phone, interpersonal, and organizational skills.
  • Ability to speak, read, and comprehend the English language.
  • Bilingual abilities are a plus
  • Must be open to feedback, differing opinions, and other points of view.
  • Demonstrates a sense of urgency and timeliness.
  • Demonstrates the ability to seek improvement.
  • Excellent teambuilding and interpersonal skills.

Physical Demands

  • Ability to lift, push, and pull at least 10 pounds.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status

Exempt

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.

This Employer participates in E-Verify.

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