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Executive Assistant (US)

Flash

FLASH is an innovator in the urban mobility space, helping businesses rethink one of their most valuable assets: the parking garage. Our award-winning cloud-born platform is custom configurable, secure, reliable, and grows alongside you as business or consumer demands evolve.

We are looking for an Executive Assistant to the EVP of Global Sales to support the overall Sales Team and foster more efficient and organized business functions so they may focus on high impact priorities and help lead the company through our next phase of growth. As a trusted team member, you will work alongside the sales leadership team and internal stakeholders in helping enable them to achieve key outcomes.

What you'll do & achieve:

  • Manage a complex, high volume day to day schedule in such a way that sales leadership is able to complete their obligations in an organized, efficient way
  • Coordinate internal and external meetings including but not limited to team meetings, all hands, off-sites and one-on-one meetings with a wide variety of stakeholders
  • Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, etc.
  • Book appropriate domestic travel, taking into account costs and proper documentation
  • Effectively interface and communicate with employees, executives, board members, prospects, customers, partner and more all the while recognizing key players across organizations
  • Attend key executive team meetings and take, compile, and share meeting notes and follow up on action items
  • Partner with other Executive Assistants ensuring tight alignment and connectivity amongst our executive team
  • Assist with presentations as well as other administrative and project duties as requested
  • Maintain confidence and protect operations by keeping information confidential

What you'll need to be successful:

  • Minimum of 5+ years of applicable administrative experience in a fast paced, innovative environment
  • Skillful execution of administrative activities, with high attention to detail, organization and process
  • Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities for self and others all while remaining adaptable to multiple demands
  • Very strong technical competency, specifically with virtual meeting tools as well as Word, Excel, PowerPoint, Email, Calendars, etc. (Microsoft and Google)
  • Strong oral and written communication skills with ability to communicate clearly and effectively with senior leaders and external partners at all levels
  • Strong relationship management skills, ability to build a personal network throughout the company
  • Teamwork mentality with an ability to work very collaboratively, offering suggestions and process improvements
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